> Control documents, processes and approvals with audit history and AI assistance. Supports workflows relevant to ISO 9001, IATF 16949 and ISO 13485; compliance requires organization-specific assessment. Source: [https://docxpert.io/en/](https://docxpert.io/en/) Management Software for Regulated Companies # AI-Powered Management & Document System for Certified Organizations Keep controlled documents, processes and audits under control with approvals, version history and an audit trail. Controlled document management with clear responsibilities AI assistant for search, classification & document creation **Optional:** Blockchain audit for traceability For Medtech, Pharma, Automotive and regulated production teams. Supports workflows for ISO 9001, IATF 16949, ISO 13485, ISO 14001 and ISO 27001; use requires your own validation. Perfect for: [ISO 9001 SMEs](https://docxpert.io/en/use-cases/iso-9001-sme)[Medical Devices](https://docxpert.io/en/use-cases/medtech)[Automotive](https://docxpert.io/en/use-cases/automotive)[Pharma & Life Sciences](https://docxpert.io/en/use-cases/pharma) ### ISO Workflows 5 Standards ### Multi-Tenant Complete Isolation ### AI-powered Enterprise AI ### Blockchain Optionally available ### ISO Workflows 5 Standards ### Multi-Tenant Complete Isolation ### AI-powered Enterprise AI ### Blockchain Optionally available **Unlike traditional DMS solutions** we combine AI-powered document control with optional blockchain audit – specifically for certified management systems. Synthetic demo view – no customer data · Screenshot with sample data Illustrative dashboard demoDemo Illustrative demo with invented figures, not live customer data. 94%, 98.5%, trends and badges do not show measured standards compliance. A real gap assessment depends on selected requirements, included evidence and human verification; AI suggestions alone are not certification. Documents 247 205 approved Pending approvals 12 52 approved Open tasks 12 3 completed Example: document share 83 Approved / all sample documents – not standards compliance Sample trend (6 months) Document status Draft 18 7% In review 12 5% Approved 205 83% ISO 9001 89% IATF 16949 85% Illustrative demo with invented figures, not live customer data. 94%, 98.5%, trends and badges do not show measured standards compliance. A real gap assessment depends on selected requirements, included evidence and human verification; AI suggestions alone are not certification. Document Control Audit-proof & compliant Standards Compliance ISO 9001, IATF 16949, ISO 13485, ISO 14001, ISO 27001 AI Assistant Intelligent classification Supports leading compliance standards ISO 9001:2015 IATF 16949 ISO 13485 ISO 14001 ISO 27001 DSGVO ## Compliance Features for QM Teams Document control, approval workflows, and AI-powered standards mapping – everything for audit-ready management systems ### Guided Approval Workflows Two-Step Approval (Reviewer → Approver) with automatic status transitions and complete audit logging of all approvals. ### Audit-Proof Version Control Word-like version tracking with validity status and change control. Every change traceable for auditors. ### AI Classification by Standards Chapter AI suggests ISO chapters, processes and departments for review. Only explicit acceptance of a saved suggestion by an owner or QM user changes categories. ### Semantic Search: Ask Your Manual RAG-based semantic search with contextual understanding. Find relevant information instead of keywords. ### ISO Gap Analysis Automatic identification of missing requirements across ISO 9001, IATF 16949, ISO 13485, ISO 14001, and ISO 27001 with prioritized action recommendations. ### Blockchain-Verified Audit Trail Optional Integritas/Minima integrity proofs for selected successfully stamped events; not a compliance or auditor-acceptance guarantee. AI-Powered ## Your Management Copilot – AI for Your Management System Instead of searching for keywords, ask your manual. AI classifies, suggests, and finds relevant documents – strictly tenant-isolated, without data mixing. ### Intelligent Classification Request AI suggestions for processes, locations and standards chapters (ISO 9001, IATF 16949, ISO 13485, ISO 14001, ISO 27001). New documents are not classified automatically; an owner or QM user must accept a saved suggestion. → Process: "Goods Receipt" → Location: "Munich Plant" → ISO Chapter: "8.4 - Supplier Management" ### Document Assistance Suggestions for procedures, work instructions, and forms based on your existing documents. Consistent structure, automatically adapted to your management system. Templates based on existing wording Automatic outline suggestions ### Semantic Search & Chat Ask your management system instead of searching folders. AI understands context and finds the right, valid document. Example query: "Show me all valid work instructions for Line 3 in Munich plant" ### Tenant Separation & Data Security AI works exclusively on your data, tenant-isolated and without training on other customer data. No mixing, complete control over your information. Complete data isolation per tenant Embeddings & vectors tenant-separated ## Built for Quality & Compliance Teams Keep controlled documents, approvals, and audits under control – with one platform for ISO, IATF, GxP, and other compliance requirements. **Replaces Excel lists, file shares, and unclear folder structures** with a central, controlled document workspace. ### Controlled Document Management Defined workflows from draft through review to approval. Only approved versions visible, old versions automatically archived. ### Clear Responsibilities Owner, reviewer, approver, and process owners are clearly assigned. Reminders ensure nothing gets left behind. ### Audit-Proof History Complete change log: Who changed what, when, why – audit-ready at the push of a button, fully traceable. ### Multi-Tenant Enterprise Security Complete data isolation per tenant, granular access control, and role-based rights management for enterprise requirements. #### docxpert.io Dashboard Live Compliance Status Documents 247 ↗ 12% this week Compliance Rate 98.5% ↗ 2.3% this week Open Gaps 3 ↘ -5 this week Blockchain Stamps 1,203 ↗ 48 this week Illustrative ISO 9001 coverage94% Illustrative demo with invented figures, not live customer data. 94%, 98.5%, trends and badges do not show measured standards compliance. A real gap assessment depends on selected requirements, included evidence and human verification; AI suggestions alone are not certification. Demo values Premium Feature – Optional ## Integritas Trustlayer: Blockchain-Verified Audit Trail (optional) When enabled and successfully processed, selected events may receive an additional cryptographic integrity proof. Not every approval is anchored; this does not replace audit records or validation. Hash-based integrity proof For selected stamped events, checksums can be used for integrity checks; assess privacy implications for the intended use. Tamper-Proof Audit Evidence Auditors can independently verify document integrity – without access to the docxpert.io system. Built for Regulated Industries No vendor lock-in. docxpert.io works without blockchain too. You decide whether to use this additional security. Optional Integritas (Minima.global) verification for selected records; not regulatory certification ## Proven Solutions for Your Industry See how companies from different industries use docxpert.io Real-world workflows for QM teams ### ISO Gap Analysis Automated identification of missing ISO 9001/IATF 16949 requirements with AI-powered suggestions for closing gaps. Comprehensive standards coverage Prioritized action planning Executive-ready reports ### Guided Approval Workflows Two-step approval (Reviewer → Approver) with automatic status transitions and complete audit logging. Clear role assignment Automatic status transitions Audit-proof evidence ### Blockchain-Verified Audit Trail Optional integrity proofs for selected successful stamps via Integritas/Minima; no universal auditor or compliance guarantee. Immutable blockchain stamps Verifiable audit links Selective event categories ## Flexible Pricing Start with 14 days free and 300 credits. No credit card required. Flexible ### Pay-As-You-Go No credit commitment. Buy credits as needed. 89€/Monat \+ €125 per 1,000 credits - All platform features - AI Classification & Chat - Blockchain audit available - 20% credit rollover - 24-month validity 14-day free trial – no risk ### Commitment Monthly credits at a discounted rate. No baseline fee. No baseline fee! - 5,000–50,000 credits/month: €325–€2,250/month - 50% credit rollover 14-day free trial – no risk [View all packages & pricing](https://docxpert.io/en/pricing) ## How It Works – Quick Start in 3 Steps Set up in minutes and ready to go 1 ### Define team & processes Create users, roles, and your process landscape. Import existing organizational structures via CSV. 2 ### Import documents Upload documents or start with our editor. Request AI suggestions for ISO chapters and processes; an owner or QM user accepts them before categories change. 3 ### Activate compliance Start gap analysis, configure applicable controls and optional blockchain audit. Audit readiness requires your own evidence and review. Technology Stack ## Enterprise-Grade Infrastructure ### Integritas by Minima Premium Partner Optional integrity proofs for selected successfully stamped records; not a regulatory compliance guarantee Immutable blockchain stamping Verifiable audit links Tenant-level configuration AI & Machine Learning Intelligent document classification, semantic search, and RAG system for contextual AI responses Vector Database PostgreSQL with pgvector extension for high-performance embedding search and multi-tenant isolation Cloud Infrastructure Enterprise-grade hosting, scalable object storage, and secure OIDC authentication ## Enterprise Security & Privacy Built for regulated environments – with the highest security standards ### Data processing and providers See our privacy policy for processing details. AI calls may involve external services; no blanket data residency guarantee is made. ### End-to-End Encryption Encryption of data at rest and in transit. TLS 1.3 for all connections, AES-256 for stored documents. ### Role-Based Access Control Granular access control (TENANT, USER\_LIST, OWNER\_ONLY). Each user sees only what their role allows. ### Immutable Audit Logs All changes are logged in a tamper-proof manner. Audit logs cannot be deleted – for complete traceability. ## Ready for Audit-Ready Documentation? Join leading companies relying on AI-powered compliance. Start from €89/month • 14-day trial