> Training records checklist: review competence requirements, training plans, evidence, deadlines and effectiveness under ISO 9001 clause 7.2 – with PDF download. Source: [https://docxpert.io/en/checklists/training-records](https://docxpert.io/en/checklists/training-records) # Training Records Checklist: 30 Audit Checkpoints Save as PDF Print-ready version with tick boxes. [Get the PDF](https://docxpert.io/en/checklists/training-records#download) ## Why training records are so often flagged in audits Almost every management system standard requires you to determine, ensure and **evidence** the necessary competence. In ISO 9001 it is clause 7.2, in ISO 13485 clause 6.2, in ISO 45001 clause 7.2. Auditors do not just check attendance lists – they check whether the right people had the right training at the right time, and whether it worked. The most common gaps: training on outdated document versions, missing records for new starters, expired mandatory briefings and no effectiveness evaluation. More in our guide to [training effectiveness](https://docxpert.io/en/guides/training-effectiveness). ## Checkpoints ### Competence requirements - Required competence is described for every role affecting quality, safety or the environment. - Mandatory training per role or department is defined. - Statutory briefings (e.g. health and safety) are defined with an interval. - A [training matrix](https://docxpert.io/en/guides/how-to-build-a-training-matrix) shows target and actual status per person. - Education or experience that replaces training is evidenced. ### Planning and assignment - New starters receive their mandatory training with a deadline before or shortly after starting. - Missing training is added when someone changes role or department. - When an underlying document changes, affected people are trained again. - Every training has an owner and a due date. - Learning objectives are defined before the training. ### Delivery and evidence - Online training records person, date, result and document version. - Classroom training has an attendance list with date, trainer and content. - External training is evidenced by a certificate or confirmation of attendance. - Absentees are recorded and trained later. - Records are stored tamper-evident and can be found quickly. - Quiz questions are approved by a subject matter expert before use. ### Deadlines and validity - Recurring training has a validity period and is renewed in time. - Overdue training is visible and escalated. - Expired records trigger a new assignment. - Reminders reach employees in good time before the due date. - Exemptions from training are justified and documented. ### Effectiveness - For important training it is defined how effectiveness is evaluated. - Evaluation takes place after some time, e.g. after 30 to 90 days. - Line managers assess whether what was learned is applied at work. - If training was not effective, an action follows (e.g. retraining). ### Reporting - The training completion rate per department is reviewed regularly. - Results feed into the management review. - Training needs from audits, deviations and corrective actions are taken into account. - The training matrix can be exported as PDF or CSV for audits. - Spot check: for three random employees, all mandatory records can be found in under five minutes. ## How training software helps [Training management](https://docxpert.io/en/features/training-certification) in docxpert assigns training automatically by department, role or person, sends reminders before the deadline, escalates overdue items to line managers and schedules retraining as soon as a document gets a new version. Online quizzes, classroom sessions and external evidence all end up in a training matrix with export. Training matrix with status per person · Screenshot with sample data ## Download the checklist as PDF Print-ready with tick boxes – ideal for your next audit or team meeting. Free; we also email you the link. ## Frequently asked questions How long must training records be kept? The standards do not set a fixed period. Keep records at least as long as the person performs the activity, plus a buffer for audits and liability. Regulated industries often have longer statutory periods. Is a signature on the attendance list enough? It proves attendance, not competence. For important training, add a knowledge check or an assessment by the line manager. Do temporary workers need training too? Yes, if they perform work under your control. Competence requirements apply to everyone doing work on your behalf. ## Read next [Build a training matrixStep by step to a training matrix that holds up in an audit.Learn more](https://docxpert.io/en/guides/how-to-build-a-training-matrix) [Training effectivenessHow to evaluate effectiveness under ISO 9001 clause 7.2 – with practical methods.Learn more](https://docxpert.io/en/guides/training-effectiveness) [Training managementOnline and classroom training, training matrix, reminders, records and effectiveness checks.Learn more](https://docxpert.io/en/features/training-certification) [ISO 9001 internal audit checklistAudit questions for clauses 4 to 10 – to tick off and download as PDF.Learn more](https://docxpert.io/en/checklists/iso-9001-internal-audit-checklist) ## Try docxpert free for 14 days Document control, approvals, training and evidence in one platform – with English and German templates for more than ten standards. 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